Program Manual

Membership Tracking / 365 / All Councils Active


Membership development is the most important element of a successful council. A well-crafted membership development strategy is essential for your council to operate efficiently and to serve others in the areas of Church, community, council, family and youth. Membership in the Knights of Columbus must provide value for the members’ time, energy through programs and activities, and annual dues while offering spiritual development for him and his family.
More than simply a Blitz, membership recruitment should be a crusade during the 2016-2017 Fraternal Year in which the quest of every Grand Knight and Membership Director in Texas will be to bring every eligible Catholic gentleman and his family into the Knights of Columbus.
All Knights of Columbus councils should be “membership recruitment active” year round and with well-developed plans for bringing eligible Catholic men into the Order on a monthly and quarterly basis. We want to recruit new Brother Knights into our councils 365 days a year. It is the duty of every member, not just the Membership Director, to be speaking to our Catholic brothers and inform them of what we do. But, there are other methods.
A coordinated Church Recruitment Drive is an all-out effort to maximize your membership teams' efforts by canvassing an entire parish on one weekend, gathering the names of prospective new members for follow-up. This can be accomplished either through a dedicated Knights of Columbus Recruitment Drive or through a Parish Ministry Fair at which the Knights participate along with other groups in the parish to recruit new members into each Parish Ministry. Check with the Pastor to see which he prefers.
The Preparation Phase
Obtain the pastor’s permission to conduct a Recruitment Drive at the church during a specific weekend.
Advertise the event weekly in the parish bulletin building up to when it is held.
Order recruitment materials from the Supreme Council Supply Department (allow four to five weeks for delivery). Use the Church Recruitment Kit Order Form when ordering materials.
Inform the insurance representatives about the dates of the recruitment drive so a Field Agent can be present at the drive to explain the fraternal benefits of the Order to prospects and their wives.
If the Council sponsors a Columbian Squires Circle invite the Squires to participate in the recruitment drive with the Knights.
The Execution Phase
Set up informational tables at every door of the church. Have plenty of prospect cards and pens on hand to distribute to each man as he enters the church.
Arrange for a membership recruitment announcement to be made during Mass by the priest endorsing the council.
Display photos of successful Council events and charitable, church, and community service awards the Council has been awarded.
Have brother Knights on hand to answer questions and to collect prospect referral cards or names and contact information as men leave the church with their families. Ensure that a phone number and email address are obtained for each prospect for ready communication about upcoming Council activities and follow-ups.
The Follow-Up Phase
Personal contact must be made with every prospect within 48 HOURS.
Inform each prospect and his family of the date, time and location for the informational seminar, and invite them.
Offer transportation if necessary.
The Orientation Phase
Order recruitment brochures about the Order for prospects and their families to read.
Request that your council’s chaplain start the event with a prayer and some words about the Order and its mission.
Consider showing one of the recruitment videos available from the Supreme Council Supply Department.
Make the requirements for membership known to those assembled.
Ensure that a Field Agent is in attendance to explain the fraternal benefits of the Order.
Offer each prospect a Membership Document (#100) to fill out before the event’s conclusion.
Have brother Knights on hand to assist prospects in completing these forms.
Conclude the event with some light refreshments.
Inform the candidates of the date of the First Degree.
The Admission Degree (First Degree)
Schedule a First Degree no more than two weeks after your informational session.
Contact the candidates to remind them of the degree date.
Ensure they have transportation to the location.
Order degree certificates from the Supreme Council Supply Department as a fitting way to recognize your new brother Knights.
Make the new member feel immediately welcome by pre-ordering his member badge and a Knight’s Lady badge for his wife. Present these, along with an Emblem of the Order sticker for his car, at the conclusion of the degree.
Don’t let the new members leave the degree without getting them involved and explaining the Shining Armor Award program.
District Deputies are responsible for taking a picture of each completed form 100 following the degree and submitting them, along with the Form 450 from the degree, to Supreme at to ensure processing the next day. A copy of each should also be sent to Membership Tracking Chairman Tony Fontanelli at
Form 100 tracking will be expanded to include snapshots of the candidate lists (Android or Apple app Office Lens) to ensure timely processing of new member form 100s and accurate tracking of recruiters for the Texas Rangers Recruitment Pin Program.
The Every Council Active program is designed to encourage all councils to recruit at least one new member during the fraternal year. To be considered Recruitment Active, a council must recruit at least one new member during the fraternal year. Successful councils (a) have a recruitment program throughout the fraternal year, (b) utilize Supreme and State Council resources and materials (many of them free), and (c) schedule, host, and conduct First Degree ceremonies. All Grand Knights are encouraged to strive towards attaining Council (recruitment) Active status during their term in office. If every Grand Knight would take into consideration our mantra, ONE MEMBER, PER COUNCIL, PER MONTH, this could easily be achieved.
Check List for Effective Recruitment
1.    Appoint a Membership Director.
2.    Organize a Membership Committee.
3.    Develop a Recruitment Action Plan.
4.    Remind the Council Members of the benefits of recruiting new members, including Supreme’s $4.50 per member incentive for 
    Council’s attaining Star Council status.
5.    Build a Prospect List and communicate frequently with each prospect on the list via email and social media.
6.    Order Supreme Council Recruitment materials and videos.
7.    Involve the Pastor with pulpit announcements.
8.    Schedule a “Recruitment Sunday” or an “Open House”.
9.    Invite the Field Agent to explain the fraternal benefits of the Order.
An area of opportunity for us this Fraternal Year is to improve the number of Councils who are recruiting active. As of June first, there are 255 Councils that have not recruited one new member (many of these councils are suspended). This is concerning because new members bring vitality, new perspective and the ability for our Councils to grow and thrive over the long term. DD’s can expect to discuss this situation with the Membership Outreach Team during the first quarter. Here are our goals for the year and they are consistent the last fraternal year.

See attached pdf (MaxNum)

18 Year Old Recruitment
During the 2016-2017 fraternal year, 18 year-old recruitment will be two additional areas of emphasis for us. These include recruitment of 18 year old Columbian Squires and graduating high school Seniors.
On a monthly basis, every Diocesan Deputy will receive from the membership team a listing of eligible Columbian Squires who will attain 18 years of age during a particular month. We will also monitor whether the young man became a KC member or not. 
It is highly recommended that each Council initiate a “Graduating Senior Referral Program” whereby the contact information for each graduating Catholic Senior gentleman is provided to the DD and the Membership Team. We will work with to ensure the College Grand Knight at the college or university he will be attending will receive his information, as well as providing the graduating Senior the contact information for the GK on campus. Implementation of this program not only increases membership in the Knights of Columbus but also increases exponentially the chances of these young men remaining in the Faith during their college years and beyond. Names of Seniors should be provided to Tony Fontanelli as this program rolls out.


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