Program Manual

Message From the Council Growth Director

Jack Gunn, Council Growth Director


I’d like to begin by thanking many of you for your efforts on Council Growth activity during the 2014-2015 fraternal year. We had a successful year in the New Council and Reactivation arenas and are looking forward to another great year. With your assistance, we are also anticipating a great year in our Round Table arena, a key opportunity to expand our presence throughout the state.

Our founder, Fr. Michael J. McGivney had an enduring vision that resulted in the creation of the Knights of Columbus. As brother Knights, we surely embrace Fr. McGivney’s dream, namely the care of widows and families of Brother Knights, and the innumerable acts of charity and service that have occurred since our founding. This noble vision has been bolstered by our Supreme Knight Carl Anderson, who has stated on numerous occasions that we have a moral obligation to invite all practical Catholic gentlemen to join us as Knights. The Council Growth Team embraces Fr. McGivney’s vision. Our mandate is partnering to extend the presence and reach of the Knights of Columbus in parishes or Catholic communities by supporting the establishment of New Councils or Round Tables, as well as the reactivation of Councils that have been suspended by Supreme. Our team is also structured to offer support to Hispanic and College communities, which are essential to the future of the Catholic Church, and the Knights. Accomplishing Fr. McGivney’s vision compels all of us to reach out to our brother practical Catholic gentlemen across the societal and economic spectrum. If you need help pursuing the establishment of a New Council or Round Table anywhere in Texas, please contact one of our team members. Every Knight in Texas is a member of the Council Growth Team. You are our eyes and ears. If you run across an opportunity to establish a New Council, reactivate a suspended Council or establish a Round Table, we stand ready to help you! Give us a call or drop us an email – our contact information is in the appendix of this booklet.

A note on forms. We have not placed any copies of forms in this document but have provided links to all of the forms in this document. If you are viewing online, click on the link and you should be directed to the form. If any of the links below do not operate by clicking on them, just “copy” the link and “paste” it in your browser, hit enter and it should bring up the information. Generally, any new Council related form should not be submitted directly to Supreme, but rather to one of our Council Growth Team members. This is a request of the Worthy State Deputy and is intended to afford us an opportunity to ensure all forms are properly completed prior for forwarding to Supreme. This includes NCD related form 100’s. 
When submitting through us, be sure and email yourself a copy, your District Deputy and (near the bottom of the form submittal). Copies of forms may be requested by emailing any team member or downloading them from the state KofC website at and then navigating to the Council Growth page.

Link to Supreme site for Council Growth Forms (English) (Spanish)




The development of new councils is primarily the responsibility of the District Deputy, with the assistance of the New Council Development Chairman and the Field Agent. To assist him, the following procedures have been developed.

  • Survey the Area
  • Contact the Pastor
  • Contact the State Deputy
  • Contact General and Field Agent
  • Conduct Initial Recruitment Drive
  • Conduct Committee Meetings
  • Have an Organizational Meeting
  • Conduct First Degrees
  • Plan for Institution
  • Apply for Charter
  • Presentation of Charter
  • Follow Up


For additional or more detailed information, please refer to the New Council Development Guidelines as published by the Supreme Office and the checklist found in this publication of this Star Guide.
Hold monthly meetings with new members and transfers with updates on the progress and things that still need to be done.
DO NOT place new members in an existing Council (mark their form 100 with NCD in the council number space).
REMEMBER: Get as much done as you can before Advent and Lent. Not much happens during these two seasons.
The following is a checklist to be used by Diocesan and District Deputies. It is a quick guide to be used to monitor the progress of a new council or a reactivation. Please refer to this checklist whenever you are contacted by a State Officer, Major Director or Committee Chairman.

Guidelines to Naming a Council
New Council Development Guidelines 2119
New Council Development Initiatives 4520
Notice of Intent to Develop a New Council NCD 133
Notice of Institution of a New Council NCD 136
Application for Council Charter NCD 137


PARISH ROUND TABLES – Brad Meyer, Chairman

When the Venerable Fr. Michael J. McGivney founded the Knights of Columbus in 1882, he envisioned that every Catholic gentleman age 18 and older would be offered the opportunity to enjoy the benefits offered by the Knights of Columbus. To take this charge one step further our Supreme Knight Carl Anderson expects to have a Knights of Columbus presence in every parish as we are considered to be the right arm of the church. We have approximately 1300 parishes and missions in the State of Texas. There are 782 chartered Knights of Columbus councils in the State of Texas. As you can see we do not have a Knights of Columbus council in each parish or mission. However, we can provide a Knights of Columbus presence in each parish and mission through the implementation of Round Tables. ‘Living in service to all’ is one of the most dynamic qualities of being a Knight of Columbus. A unique way for Knights to serve is by offering their assistance in parishes that do not have a Knights of Columbus Council. Not only does this demonstrate to the parish priest that we are ‘In Solidarity with Our Priest’ but it proves to this priest that we are true to our word. If he knows about the Knights of Columbus, and even if he does not, it instills in him the difference a Knights of Columbus Council can make if he had one in his parish. This is a two way street and a ‘win - win’ situation for the Knights of Columbus. This makes the Knights of Columbus a visible talent and an asset in the parish and community and instills in that parish priest the importance in having his own Knights of Columbus Council within his parish. He in turn will instill in the men of his parish the importance of being a Knight of Columbus and as a result, our Order will grow and Texas will continue to increase its membership.
The Parish Round Table Program is an easy and effective way for Knights to better serve the individual parishes, priests and to be the visible force for good in their communities. Round Tables may also be effectively utilized to establish a presence in sub-communities of a large single parish Council, perhaps with a significant Hispanic community or other nationality. The Round Table representatives are members of the sponsoring council, and are members of that parish with one of those members serving as the Parish Round Table Coordinator. In those situations where Round Tables have been successful and membership is growing, the Host Council, District Deputy, Diocesan Deputy and Council Growth team should be evaluating the ability of the Round Table to grow into a full-fledged Council. 
The guidelines to establish a Parish Round Table are:

  1. The Grand Knight decides which area parishes or parish sub-communities (Guadalupanas, Cursillistas, etc.) will be served.
  2. The Grand Knight and his Officers make lists of council members who belong to those parishes or sub-communities.
  3. Grand Knight informs members of which parishes or sub-community will have a Round Table.
  4. Grand Knight and chosen parishioner / member set up a meeting with the Pastor or sub-community leader to offer help.
  5. During the meeting, the Grand Knight and representative will explain how the Knights of Columbus can be of assistance. Also need to emphasize that this is not a “one and done” opportunity but a chance to provide on-going assistance. 
  6. If the Pastor or sub-community is not receptive to a Parish Round Table, the Pastor’s decision is accepted, but keep the offer open in case things change.
  7. If the Pastor or sub-community is receptive, the Grand Knight appoints one Parish Round Table coordinator for each designated Parish or sub-community.
  8. The Grand Knight completes the Report of the Parish Round Table Coordinator (Form 2629) and submits it to Supreme with copy to District Deputy and State Round Table Coordinator.
  9. Communicate all Parish Round Table appointments to those involved and make announcements.

The Knights of Columbus ‘Parish Round Table’ guidelines are available for review and can be downloaded at: . Please take advantage of this booklet.
Form to establish or reestablish a Parish Round Table is available at: .
If you already have a Parish Round Table, please remember that Form 2630 must be completed and received by Supreme Council June 30 of each Fraternal Year. The form may be printed and mailed to Supreme Council but it is preferred that you complete it on line at . Please be patient as it may take a couple of minutes to download the form. This is a two (2) page form. Once completed, please remember to make the proper distribution of the form to insure you receive the proper credit. It would be greatly appreciated if you would also submit a copy of Form 2630 to me (Brad Meyer) at You can accomplish this by “forwarding” the copy you email to yourself to me at When emailing Form 2630 to the State Council, please email it to: Thanks for your support.


If any of the links above do not operate by clicking on them, just “copy” the link and “paste” if in your browser, hit enter and it should bring up the information.
Round Tables must be re-established every year by filing Form 2629 (Parish Round Table Coordinator).
Our goal is to have all forms re-establishing Round Tables completed and submitted by 8/31 (normal due date is 9/30). New Round Tables may be submitted at any time during the fraternal year.


The reactivation process for a dormant council is basically the same as for a new council except for some potential barriers that might arise. Many times the barriers that arise are what caused the council to go dormant to begin with. If these are not addressed and resolved early, there is a strong likelihood that the council will fail again! This is why a more cautious approach may be necessary in the reactivation process. The first step is to meet with the Pastor and some committed Knights in the area to determine the prospects for reactivating the Council. Next is to obtain a council roster and contact members of the dormant council to determine if they want to remain in the reactivated council as active members. It is essential that everyone involved in the reactivation effort work as a TEAM to help make the reactivation of the council a success.
The steps for Reactivation and procedures are as follows;

  1. Meet with Pastor
  2. Notify the State Deputy of your intent
  3. Conduct a Church membership drive
  4. Conduct an informational meeting
  5. Hold election of officers (Form 185)
  6. Appoint a Financial Secretary (Forms FS 101 and FS 103)
  7. Help select Directors (Form 365)
  8. Mail all Form 100’s to Supreme
  9. Ask for forgiveness of debt

The roster must have 20 members to complete the reactivation process. Steps 5, 6 and 7 must be completed by submitting Form 185, Form 365 and the appointment of the Financial Secretary by submitting FS 101 and FS 103. Not completing the noted forms will nullify the reactivation process.
Links to Council Reactivation Forms:
Council Reactivation Guidelines -
Notice of Intent to Reactivate a Suspended Council -


COUNCIL RETENTION – John Daly, Jr., Chairman

The mission of our Council Retention program is to ensure that all councils in Texas are operating in good standing with the Supreme Council. This is accomplished by working to ensure that all councils pay their per capital charges on time and in full. Our goal is for all Brother Knights to enjoy the fraternal benefits to which they are due as members of the Knights of Columbus. That also means that all Brothers can participate in state events such as the Annual Convention, sports tournaments and the Free Throw Contest so many of our youth and their families enjoy. Our Council Retention Chairman will inform the State Officers, State Directors, Diocesan Deputies and District Deputies which councils have not paid their Supreme per-capita. This information will be used to follow-up with respective councils. District Deputies should start expecting phone calls in August following the July billing and in February following the January billing.
As DD’s and leaders on the State Council, your assistance in ensuring that all councils plan for and pay per capita bills from Supreme on time is essential. Please ensure your councils don’t wait until the last minute to submit these payments. As a reminder, payments of Supreme per capita do not require a council vote. As an FYI, 24 additional councils were suspended for non–payment of per capita during the 2014-2015 Fraternal year.



It is no secret to anyone living in Texas of the importance of the Hispanic community to our Church and to the Knights. We’ve learned from the Bible that the Church is one body with many parts – that recognition suggests some nuances as to effective development of fully or predominantly Hispanic Councils. Some Hispanic Priests (or Priests of other nationalities for that matter) may not be familiar with the Knights. As an ice breaker, we recommend consideration of presenting them with a picture of Fr. McGivney and the book “Parish Priest”. That may open the door for a conversation relating who the Knights are in the United States and how we can help them in their ministry. Many Hispanic practical Catholic gentlemen may have jobs which might not position them for leadership roles in a council. Special care should be given to ensuring that there are mentors for the officers and some extra care around training and expectations for officer roles would be appropriate. Recognition of the special importance of family in this community and in the development of programs may also enhance the chances of developing a vibrant council. One last thought might be to consider multilingual opportunities at large gatherings of Knights. An example would be doing one of the readings in Spanish (or another language if appropriate) at a Corporate Communion. We’re hoping to secure some Diocesan Hispanic Council Development Assistants so that we have helpers near you! Our Hispanic Council Chairman also stands ready to offer advice, counsel and support. All you have to do is reach out and ask for help.
Links to Council Growth Forms in Spanish:

Notice of Intent to Establish a Council -
Notice of Institution of a Council -
Application for Council Charter -

COLLEGE COUNCILS – Clint Mendonca, Chairman

The mission of the Knights of Columbus College Council Program is to promote the moral, intellectual and spiritual development of the future leaders of civil society, the Order, and the Church through witness to the Gospel and dedication to the principles of Charity, Unity, Fraternity and Patriotism.  Our objective for college councils is to foster excellence and growth in established councils, and to expand our reach by establishing Round Tables or councils on college campuses where a Knights of Columbus presence does not yet exist.

What works for most parish councils is not likely to work for college councils – so for those of you working with college councils, be flexible! Our support for these councils must help these young knights become leaders in their current councils, be accepted and supported by surrounding councils and ensure they are schooled in the requirements to succeed in the Knights of Columbus.

As these young Knights graduate and transition to job market and perhaps a new city, we need to facilitate an easy transition for them to a council in their new location, and welcome them when they arrive. Their youth and vitality can be a source of welcome energy and passion for the welcoming council. If any Diocesan Deputy or District Deputy needs help with any aspect of a college council, our College Council Chairman and his colleagues stand ready to help.

A number of opportunities and resources are available exclusively to college councils.  The Supreme Council hosts an annual College Councils Conference in New Haven, CT each fall to provide college knights with opportunities for training and networking.  The Texas State Council hosts a College Councils Conference in-state each spring to provide a more intimate and accessible setting for leadership development.   In addition to these conferences, the Supreme Council also provides a number of resources for college councils on their website:

Council Growth Awards
Council Growth Awards for the 2015-2016 Fraternal year are described below. Award contents are being finalized for the various categories and will be available at the Organizational Meeting and in the updated version of the Star Guide which will be uploaded to the TKOFC website.


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