Program Manual

Message From the Council Growth Director

Jack Gunn, Council Growth Director


Our founder, the Venerable Fr. Michael J. McGivney had an enduring vision that resulted in the creation of the Knights of Columbus. As brother Knights, we surely embrace Fr. McGivney’s dream, namely the care of widows and families of Brother Knights, and the innumerable acts of charity and service that have occurred since our founding. This noble vision has been bolstered by our Supreme Knight Carl Anderson, who has stated on numerous occasions that we have a moral obligation to invite all practical Catholic gentlemen to join us as Knights. The Council Growth Team embraces Fr. McGivney’s vision. Our mandate is partnering to extend the presence and reach of the Knights of Columbus in parishes or Catholic communities by supporting the establishment of New Councils or Round Tables, as well as the reactivation of Councils that have been suspended by Supreme. Our team is also structured to offer support to Hispanic and College communities, which are essential to the future of the Catholic Church, and the Knights. Accomplishing Fr. McGivney’s vision compels all of us to reach out to our brother practical Catholic gentlemen across the societal and economic spectrum. If you need help pursuing the establishment of a New Council or Round Table anywhere in Texas, please contact one of our team members. Every Knight in Texas is a member of the Council Growth Team, you are our eyes and ears. If you run across an opportunity to establish a New Council, reactivate a suspended Council or establish a Round Table, we stand ready to help you! Give us a call or drop us an email – our contact information is in the appendix of this booklet.
A note on forms. We have not placed any copies of forms in this document but have provided links to all of the forms in this document. If you are viewing on line, click on the link and you should be directed to the form. If any of the links below do not operate by clicking on them, just “copy” the link and “paste” it in your browser, hit enter and it should bring up the information. When submitting online, be sure and copy by email yourself, your District Deputy and (near the bottom of the form submittal). That will direct a copy of the form to us for our records. If the form requires the State Deputies signature, email the form to Copies of forms may be requested by emailing any team member or downloading them from the state KofC website at and then navigating to the Council Growth page.
Link to Supreme site for Council Growth Forms



The development of new councils is primarily the responsibility of the District Deputy, with the assistance of the New Council Development Chairman and the Field Agent. To assist him, the following procedures have been developed.

  • Survey the Area
  • Contact the Pastor
  • Contact the State Deputy
  • Contact General and Field Agent
  • Conduct Initial Recruitment Drive
  • Conduct Committee Meetings
  • Have an Organizational Meeting
  • Conduct First Degrees
  • Plan for Institution
  • Apply for Charter
  • Presentation of Charter
  • Follow Up

For additional or more detailed information, please refer to the New Council Development Guidelines as published by the Supreme Office and the checklist found with this document as a pdf.

Hold monthly meetings with new members and transfers with updates on the progress and things that still need to be done.

DO NOT place new members in an existing Council (mark their form 100 with NCD in the council number space).REMEMBER: Get as much done as you can before Advent and Lent. Not much happens during these two seasons.
The following (pdf. on right) is a checklist to be used by Diocesan and District Deputies. It is a quick guide to be used to monitor the progress of a new council or a reactivation. Please refer to this checklist whenever you are contacted by a State Officer, Major Director or Committee Chairman.

Guidelines to Naming a Council -

New Council Development Guidelines 2119 -

New Council Development Initiatives 4520 -

Notice of Intent to Develop a New Council NCD Form 133 -

Notice of Institution of a New Council Form 136 -

Application for Council Charter Form 137 -

PARISH ROUND TABLES – Gregg Tatum, Chairman

Round Tables must be re-established every year by filing Form 2629 (Parish Round Table Coordinator).

Our goal is to have all forms re-establishing Round Tables completed and submitted by 8/31 (normal due date is 9/30). New Round Tables may be submitted at any time during the fraternal year.

‘Living in service to all’ is one of the most dynamic qualities of being a Knight of Columbus. A unique way for Knights to serve is by offering their assistance in parishes that do not have a Knights of Columbus Council. Not only does this demonstrate to the parish priest that we are ‘In Solidarity With Our Priest’ but it proves to this priest that we are true to our word, if he knows about the KCs and if he does not, it instills in him the difference a KC Council can make if he had one within his parish. This is a two way street and a ‘win’, “win’ situation for the Knights of Columbus. This makes the Knights of Columbus a visible talent and an asset in the parish and community and instills in that parish priest the importance in having his own Knights of Columbus Council within his parish. He in turn he will instill in the men in his parish the importance of being a Knight of Columbus and as a result, our Order will grow and Texas will continue to increase its membership.

The Order requests council members to extend services to such parishes. The Parish Round Table Program is an easy and effective way for Knights to better serve the individual parishes, priests and to be the visible force for good in their communities. The Round Table representatives are members of the sponsoring council, and are members of that parish with one of those members serving as the Parish Round Table Coordinator. In those situations where Round Tables have been successful and membership is growing, the Host Council, District Deputy, Diocesan Deputy and Council Growth team should be evaluating the ability of the Round Table to grow into a full-fledged Council. Round tables may also be effectively utilized to establish a presence in sub-communities of a large single parish Council, perhaps with a significant Hispanic community or other nationality.

The guidelines to establish a Parish Round Table are:

  1. The Grand Knight decides which area parishes will be served.
  2. The Grand Knight and his Officers make lists of council members who belong to those parishes.
  3. Grand Knight informs members of which parishes will have a Round Table.
  4. Grand Knight and chosen parishioner call on Pastor to offer help.
  5. If the Pastor is not receptive to a Parish Round Table, his decision is accepted, but keep the offer open in case things change.
  6. If the Pastor is receptive, the Grand Knight appoints one Parish Round Table coordinator for each designated Parish.
  7. The Grand Knight completes the Report of the Parish Round Table Coordinator (Form 2629) and submits it to Supreme with copy to District Deputy and State Round Table Coordinator.
  8. Communicate all Parish Round Table appointments to those involved and make announcements.
  9. The Knights of Columbus ‘Parish Round Table’ guidelines are available for review and/or download at: . Please take advantage of this booklet.
  10. Form to establish or reestablish a Parish Round Table is available at: .
  11. If you already have a Parish Round Table, please remember that Form 2630 must be completed and received by Supreme Council June 30 of each Fraternal Year. The form may be printed and mailed to Supreme Council but it is preferred that you complete it on line at . Please be patient as it may take a couple of minutes to download the form. This is a two (2) page form. Once completed, please remember to make the proper distribution of the form to insure you receive the proper credit. It would be greatly appreciated if you would also submit a copy of Form 2630 to me at You can accomplish this by “forwarding” the copy you email to yourself to me at When emailing Form 2630 to the State Council, please email it to: Thanks for your support.
  12. If any of the links above do not operate by clicking on them, just “copy” the link and “paste” if in your browser, hit enter and it should bring up the information.

    COUNCIL REACTIVATIONS – Joe Torres, Chairman

The reactivation process for a dormant council is basically the same as for a new council except for some potential barriers that might arise. Many times the barriers that arise are what caused the council to go dormant to begin with. If these are not addressed and resolved early, there is a strong likelihood that the council will fail again! This is why a more cautious approach may be necessary in the reactivation process. The first step will be to obtain a council roster and contact members of the dormant council to determine if they want to remain in the reactivated council as active members. It is essential that everyone involved in the reactivation effort work as a TEAM to help make the reactivation of the council a success.

 The steps for Reactivation and procedures are as follows:

  • Meet with Pastor
  • Notify the State Deputy of your intent by completing Notice of Intent to Reactivate a Suspended Council Form and submit for State Deputy signature (
  • Conduct a Church membership drive
  • Conduct an informational meeting
  • Hold election of officers (submit Form 185)
  • Appoint a Financial Secretary (submit Forms FS 101 and FS 103)
  • Help select Directors (submit form 365)
  • Mail all Form 100’s to Supreme (scan and email to
  • Ask for forgiveness of debt (NCD team has sample letter upon request)

 The roster must have 20 members to complete the reactivation process. Remember, steps 5, 6 and 7 must be completed by submitting form 185, form 365 and the appointment of the Financial Secretary by submitting FS 101 and FS 103. Not completing the noted forms will nullify the reactivation process.

 Links to Council Reactivation Forms:

Council Reactivation Guidelines -

Notice of Intent to Reactivate a Suspended Council -

COUNCIL RETENTION – John Daly, Jr., Chairman

The mission of our Council Retention program is to ensure that all councils in Texas are operating in good standing with the Supreme Council. This is accomplished by working to ensure that all councils pay their per capital charges on time and in full. Our goal is for all Brother Knights to enjoy the fraternal benefits which they are due as members of the Knights of Columbus. That also means that all Brothers can participate in state events such as the convention business meeting, sports tournaments and the free throw contest so many of our youth and their families enjoy. Our Council Retention Chairman will inform the State Officers, State Directors, Diocesan Deputies and District Deputies as to which councils have not paid their Supreme per-capita. This information should be used to follow-up with respective councils. District Deputies should start expecting phone calls in August following the July billing and in February following the January billing.

 HISPANIC COUNCIL DEVELOPMENT – Cruz Hinojosa, Jr., Chairman

It is no secret to anyone living in Texas of the importance of the Hispanic community to our Church and to the Knights. We’ve learned from the Bible that the Church is one body with many parts – that recognition suggests some nuances as to effective development of fully or predominantly Hispanic Councils. Some Hispanic Priests (or Priests of other nationalities for that matter) may not be familiar with the Knights. As an ice breaker, we recommend consideration of presenting them with a picture of Fr. McGivney and the book “Parish Priest”. That may open the door for a conversation on who the Knights are in the United States and how we can help them in their ministry. Many Hispanic practical Catholic gentlemen may have jobs which might not position them for leadership roles in a Council. Special care should be given to ensuring that there are mentors for the officers and some extra care around training and expectations for officer roles would be appropriate. Recognition of the special importance of family in this community and in the development of programs may also enhance the chances of developing a vibrant council. One last thought might be to consider multilingual opportunities at large gatherings of Knights. An example would be doing one of the readings in Spanish (or another language if appropriate) at a Corporate Communion. We’re hoping to secure some Diocesan Hispanic Council Development Assistants so that we have helpers near you! Our Hispanic Council Chairman also stands ready to offer advice, counsel and support – all you have to do is reach out and ask for help.

Links to Council Growth Forms in Spanish:

Notice of Intent to Establish a Council -

Notice of Institution of a Council -

Application for Council Charter -

COLLEGE COUNCILS – Cris Martin, Chairman

The mission of the Knights of Columbus College Council Program is to promote the moral, intellectual and spiritual development of the future leaders of civil society, the Order, and the Church through witness to the Gospel and dedication to the principles of Charity, Unity, Fraternity and Patriotism.

Our objective for college councils is to foster excellence and growth in established councils, and to expand our reach by establishing Round Tables or councils on college campuses where a Knights of Columbus presence does not yet exist. What works for most councils is not likely to work for college councils – so for those of you working with college councils, be flexible! Our support for these councils must help these young knights become leaders in their current councils, be accepted and supported by surrounding councils and ensure they are schooled in the requirements to succeed in the Knights of Columbus. As these young Knights graduate and transition to job market and perhaps a new city, we need to facilitate an easy transition for them to a council in their new location, and welcome them when they arrive. Their youth and vitality can be a source of welcome energy and passion for the welcoming council. If any Diocesan Deputy or District Deputy needs help with any aspect of a college council, our College Council Chairman and his colleagues stand ready to help.

 Links to College Council Forms:

College Council Guidelines -

Notice of Intent to Establish a Council -

Notice of Institution of a College Council -

Application for College Council Charter -


New College Council Development and Reactivation checklists are identical to those listed above.


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